Roles at this level diagnose complex administrative problems and provides specialist advice, including possible courses of action. Takes on the more complex administrative problems and guides less experienced colleagues. Roles may provide a highly specialised service authoritative on methods, systems and processes and will contribute to longer-term development of the service however overall supervision from a more experienced professional is in place.
Scope of Work
Role holders will have a workload requiring the application of both applied and theoretical knowledge. Application of methods, systems and procedures based on a thorough understanding gained through significant experience. Role holders provide analysis, interpretation and reasoned advice (rather than simply conveying facts) based on a level of theoretical understanding of methods, systems and procedures. It does not, however, require a level of understanding to design or fundamentally change the process.
Communication skills will be involved in giving relevant advice or guidance within specialised area, and supervising a team in some cases, holding others to account on the quality of work.
Accountabilities/Responsibilities
- Uses understanding of administrative processes and systems to prepare reports and other materials using standard and non-standard formats and software in order to support the operations in the areas they are supporting.
- Analyses and presents information, in order to draw conclusions and identify trends.
- Responds to and resolves enquiries and problems, judging when to pass complex queries on to or involve others in order to resolve issues for the business.
- Present results and put forward recommendations through the provision of advice, briefings, consultations, presentations or written reports to facilitate the interpretation of specific issues/problems and support decision making.
- May lead project teams of a significant nature to achieve department objectives e.g. leading developments in response to change.
- Liaise with other departments and partner organisations to co-ordinate activities, engage in partnership working, and enable the delivery of an effective administrative and business support service.
- May monitor and control financial information and review financial data to contribute to management of budgets.
Supervisory
- May supervise a team of administrative staff or set longer term work priorities within a defined team.
Individual
- Applies detailed understanding of methods, systems and procedures to analyse and interpret information and provide reasoned advice rather than conveying simple facts.
Skills, knowledge and experience
- Recognised vocational qualification plus broad experience in area of expertise or degree qualified. May be working towards a professional qualification or be of graduate entry level with sound practical experience.
- Detailed knowledge of the practical application of specialised processes/procedures relevant to the role, typically gained through extensive practical experience.
- Understanding of the organisation’s political environment.
- Significant practical experience acquired through a combination of training and working in a relevant area; demonstrating development through a series of progressively more demanding roles.
- Ability to work independently within a framework of systems/procedures.
- Able to organise own work, or plan ahead for others, taking account of priorities and the impact on other people.
- Ability to work independently within a framework of systems/procedures.
- Ability to review available data and identify cause and effect and choose the best solution from a range of known alternatives.
- Ability to communicate and cause understanding in others.